10 things to do today to protect your business… Creating and enforcing a security policy to protect your business from data breaches and malware requires careful thought and precision planning.
There are a number of very straightforward things you can do today that will go a long way towards protecting your valuable information from cyber-attack.
1. Change your passwords. Use a different password for every login you have and never share your password with anyone. Set a diary reminder so that you remember to change your passwords regularly, and stop storing your passwords in a file on your computer- try using password management software instead.
2. Use the tools you already have. Most Office 365 subscriptions give you the ability to seal a document and restrict access to it. If your data is sensitive make use of this type of functionality. Likewise simple mobile device management controls are available in some Office 365 subscriptions so you can remote wipe information and revoke access if a device gets lost.
3. Ask how you send data. Data sent over Wi-Fi or the public internet is not as secure as a virtual private network connection or mobile tethering which creates a personal secure Wi-Fi hotspot. Using the rights management tools built into Office 365 you can also control access to shared files on a document-by-document basis so even if someone has your file they cannot open it unless you all them to.
4. Make sure your devices are encrypted. Windows devices come with preinstalled and easy-to-run device encryption programs that make sure your hard drive cannot be compromised.
5. Stop saving information directly to your device. Use the cloud instead. OneDrive for Business has robust security, then if the device gets lost then there is no risk that you will lose any of your valuable information.
6. Do not use an administrator login as your main login. Admin users get to install new software and make profound changes to your computer. Use a normal account for day-to-day work and only use an admin login to make changes. This reduces the risk of malware infections.
7. Make sure anti-virus software is turned on. All devices should have anti-virus software which should be turned on at all times.
8. Keep up-to-date with updates. Software publishers issue updates for a reason – to fix vulnerabilities and help your information to stay secure.
9. Test your back-up and restore. Ask when was the last time that restore processes were tested. It may be that all your data is beautifully backed up, but very hard to restore.
10. Check what happens when someone leaves the company. Is all access to data and systems revoked? Always?